Footnotes are also used to provide copyright attribution when it’s needed. You can use them to provide supplemental information such as additional examples or clarifications do this sparingly, as APA warns against including nonessential information. Leave one blank line between footnotes, and make sure footnotes are single-spaced.ĪPA footnotes are used only for providing extra information, since APA in-text citations appear in parentheses instead.Write the number at the start of the note in normal text (not superscript), followed by a period and then a space.Add an indent at the start of each footnote (before the number).George and Caulfield, “Academic Integrity.”įull information about all your sources is usually included in a bibliography at the end, except in very short papers, where footnote citations may be used alone if your institution allows it.Ĭhicago recommends using your word processor’s built-in footnote function to add footnotes, but a couple of formatting details may need to be changed manually: Click insertion point in the body of the document where duplicate footnote number is to appear. Insert the first footnote: On the Reference tab, in the Footnotes group, click Insert Footnote. Tegan George and Jack Caulfield, “Academic Integrity vs. Inserting Duplicate Footnotes using Same Sequence Number. The number appears after any punctuation, except when the clause ends with an em dash, in which case the number appears before it. Each note should have a unique number don’t use the same number again even if you cite the same source repeatedly.įootnote numbers are usually placed at the end of the relevant clause or sentence. Type the text you want into the footnote.įootnotes should be numbered consecutively in the order they appear throughout your paper.At the top, click on “Insert” and then on “Footnote” in the drop-down menu.Click on the point in the text where you want to add a footnote.You can also easily add footnotes in Google Docs. Type whatever text you want into the footnote that appears.Select the “References” tab at the top, and then select “Insert Footnote.”.Click on the point in the text where you want the footnote number to appear.
It’s straightforward to insert footnotes in Word. Most style guidelines are flexible enough that these automatically inserted footnotes meet their requirements, so that you don’t have to worry about the specifics of formatting. If you’re writing in Microsoft Word or in Google Docs, it’s easy to insert footnotes automatically using the built-in functionality of the software.
INSERT SAME FOOTNOTE IN WORD HOW TO
How to insert footnotes in Word and Google Docs
INSERT SAME FOOTNOTE IN WORD UPDATE
To update those you'll need to update the cross-reference fields. One other thing you might want to keep in mind: If you add new footnotes after following the above steps, the footnote references are automatically updated, but the cross-reference fields are not. The field should now appear similar to the following: This field switch causes the field to use the same formatting as your other footnote references. Position the insertion point between the last space and the closing brace in the field.The contents of the field used for the cross-reference are displayed. Hold down the Shift key as you press the Left Arrow.The insertion point should be just to the right of the cross-reference you just inserted. Click on Close to dismiss the Cross-reference dialog box.The cross-reference is inserted, but it is still not formatted as a footnote reference. Select the footnote you want used for this reference.Word displays a list of footnotes in the dialog box. Using the Reference Type drop-down list, choose Footnote.Word displays the Cross-reference dialog box. Choose Cross-reference from the Insert menu.
Position the insertion point in the document where you want the secondary reference to the footnote.Insert your first (primary) footnote as normal.If you have a need for multiple references to the same footnote, this doesn't help you. Normally, Word allows only a one-to-one relationship between footnote references and footnotes. Thus, the document may have many occurrences of the same footnote reference. For example, some scientific journals require that footnotes not be repeated, but that the same footnote reference be repeated within the main text, and that the references go to a single footnote. In some instances, however, you may have a need for a single footnote to have multiple references within a document. This can come in real handy for some type of scholarly or scientific documents. Word includes a feature that allows you to add footnotes and endnotes to your documents.
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